COLLABORATE 20: Technology and Applications Forum for the Oracle Community

Presenter Information

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COLLABORATE — OATUG Forum Presenter Information

Accepted Presenters

Welcome to the OATUG Forum Presenter Information page. Here you will find important information and guidelines to help ensure a successful presentation experience at COLLABORATE for both you and the attendees. Please read through all of the information below and contact OATUG Speaker Programs if you have any questions.

OATUG Presentation Management System

Please visit the OATUG Presentation Management System to access the tasks for your accepted session and upload your presentation slides and white paper files.

Important Deadlines

Failure to adhere to the deadlines will result in the cancellation of your session(s) and your complimentary conference registration will be voided.

  • January 10, 2020: Make sure to login to the OATUG Presentation Management System and check the “Confirm” box and that you will be able to present in Las Vegas April 19 through 23, 2020
  • February 3, 2020: Last day to register. Failure to complete advance registration will result in the cancellation of your session and revocation of complimentary conference registration.
  • February 28, 2020: Presentation Slides and Presentation Slides with notes due (we no longer require a white paper, but you will still have an option to upload one).

Quick Links

Speaker Orientation Webinars

  • Preparing Your Presentation at the COLLABORATE 20 Conference – Speaker Orientation will be held February 25, 2020 at 1 p.m. ET. Sign up now!
  • What to Expect Onsite at the COLLABORATE 20 Conference – Speaker Orientation will be held April 16, 2020 at 1 p.m. ET. Sign up now!

Presentation Slides Guidelines

Presentation Slides Upload Instructions

Log in to the OATUG Presentation Management System to upload your white paper and presentation files prior to the deadline of February 28. Failure to submit the required presentation materials on time will result in the cancellation of your session and revocation of your complimentary conference registration.

  • Files submitted via e-mail will not be accepted; you must use the OATUG Presentation Management System to upload your presentation materials.
  • File size cannot exceed 60 MB (no limit on number of pages.)
  • Files must be in PDF format.
  • Files should be named the title of the presentation followed by "_PPT" for presentation slides, PPT Notes for presentation with notes, and "_WP" for white papers (if you choose to submit a white paper with your PowerPoint)
  • Please submit (1) Presentation Slides file per presentation (1) Presentation with notes file or White Paper

Preparing for Your Presentation

  • Prepare for your session in the same manner as you will deliver it.
  • Time your presentation and know how much time you will spend on key slides.
  • You may use the speaker ready room to prepare for your presentation.
  • Arrive 30 minutes before your session to allow time for set-up and last-minute preparations.
  • Do not adjust the session room equipment or lighting.
  • Please notify the room monitor if you have any issues with your room.
  • Dress code is business casual.
  • Remember that you are required to bring a backup copy of your presentation with you.


  • When the session begins, briefly introduce yourself and proceed with your presentation.
  • Ask attendees to check into your session on the mobile app.
  • Please ask that all mobile phones and pagers be turned to silent mode.
  • Repeat all questions asked so that attendees can hear the question.
  • Sessions will last one hour. We suggest you plan 45 minutes for your presentation and 15 minutes for question-and-answer discussion. Please make sure to end your session on time so the next speaker can begin on time.
  • Encourage attendees to complete the session evaluation in the app. This information helps us select award-winners and future speakers.
  • Slides cannot be replaced or reproduced on-site from original submissions. If you have changes, please notify attendees during your session.

Session Room Set-Up

  • The OATUG will provide the following in all session rooms:
    • Data Projector with VGA Cord
    • Screen
    • Lavaliere Microphone
    • Podium or Table Lectern
    • Wireless Internet
    • Dongle
  • Computers will not be provided. You are responsible for providing your own computer to present your slides.

Speaker Ready Room

The room is provided for all COLLABORATE speakers so that you may practice your presentation. Please check in at the speaker ready room at least two hours before your session. This room is shared among the presenters of OATUG and Quest. The speaker ready room is available on a first-come, first-served basis.

Session Cancellations or Substitutions

If you are unable to present, please notify Mike Jones immediately at +1 310.489.4817 and follow-up with an email to . You are responsible for notifying the OATUG prior to the conference if you are unable to present and for making every attempt to locate another presenter who will present the exact presentation as selected by the OATUG. Failure to show for your session or a last-minute cancellation may result in a one-year suspension from presenting at COLLABORATE conferences.

Conference Registration Information

Primary presenters for accepted presentations will receive only one (1) complimentary (or discounted), registration from only one user group regardless of the number of sessions accepted and/or if the speaker is accepted by more than one user group. Speaker audits will be conducted by all user groups to ensure there are no duplicate or unauthorized complimentary registrations.

Failure to complete your registration by February 3, 2020, will result in the cancellation of your session without notice and forfeiture of your complimentary registration.

Co-presenters will be required to pay conference registration fees and must register online.

Housing and Other Expenses

All hotel, travel and other expenses incurred are your responsibility. The OATUG does not provide reimbursement for hotel, travel and other expenses and does not make hotel reservations and other travel related plans on your behalf.

Media Relations

As a presenter at the COLLABORATE – OATUG Forum, you have a great opportunity to generate media coverage for your organization and increase attendance for your presentation by utilizing effective media relations.

Several options are available to you. Consider issuing a media advisory announcing your selection to present at the conference. An advisory summarizes your topic and could include quotes from your presentation, a link to your company website and information about you and your organization.

Another option is to turn your presentation into a bylined article. Many technology publications routinely print articles that detail “real-life” experiences or offer helpful tips to others in the field.

Any of these options can be used in a social media campaign, particularly Twitter and LinkedIn. Tweet about the details from your presentation or provide links to any relevant articles that might generate from the press advisory and/or bylined article. Consider joining relevant LinkedIn groups and share these updates with like-minded individuals. You can engage with the Oracle Applications and Technology Users Group (OATUG) and its members through social networking sites, including:

If you would like to discuss how the OATUG can help your organization’s media coverage at the conference, please feel free to contact the OATUG’s media relations liaison, Cindy Force at .

COLLABORATE — OATUG Forum Publication Rights

In the United States, the federal Copyright Act states:

The Copyright Act protects against copying by unauthorized persons of all “original works of authorship fixed in any tangible medium of expression.”

Such works include the papers published in the OATUG conference proceedings.

In order to protect your paper, the appropriate symbol and language must be used. This indicates to whom the copyright belongs.

Protection under the Copyright Act is acquired by placing all three of the following on every copy of a protectable work published by authority of the copyright owner in the United States or elsewhere:

  1. the symbol “©” and the word “Copyright;”
  2. the year of the first publication of the work; and
  3. the name of the owner of the copyright.

Failure to place these three items on a published work bars legal action for copyright infringement against any person who, due to the omission of such items, believes that the work has been placed by the author in the public domain and thus can be used without permission or fee by a third party.

Sample Copyright Protection

The OATUG suggests that you protect your copyright to your paper by putting the symbol and language at the bottom center of the first page of your paper: Copyright ©2020 by [Your Name]. The OATUG also suggests that you consult your attorney to ensure that you have properly registered the copyright to your paper.

Ownership of All Rights to Your Paper

By agreeing to include your paper in the OATUG COLLABORATE conference proceedings, and by accepting the compliance agreement, you have indicated to the OATUG that you own all rights to your paper. Please inform the OATUG in writing immediately if you do not own all rights. In addition, if at any time you know or have reason to know that you do not own all rights to your paper, please inform the OATUG at once.

Rights Transfer

By accepting the compliance agreement, you authorize the OATUG to record your presentation (either by audio or video), to publish your presentation material in the OATUG proceedings and/or future publications of the OATUG, and to produce copies on USB, CD or another format.

For additional information, please refer to the U.S. Copyright Office.

Presenter Questions?

If you have questions or concerns, please contact Mike Jones at . Please specify your question or concern and include a contact e-mail address and phone number.

Calling All User Presenters

In order to encourage more presentations from everyday users of Oracle Applications, accepted user presenters have the option of whether to submit a formal white paper or add detailed notes to the PowerPoint presentation. The PowerPoint presentation is due at 11:59 p.m. EST on February 28, 2020, for each accepted user session in order to qualify for a free conference registration.

Consultants, presenters from organizations that provide products or services that complement and enhance Oracle Applications and/or OATUG Associate Members are required to submit a PowerPoint with notes or White Paper along with a PowerPoint presentation for each accepted session in order to qualify for a free or discounted conference registration.

If unclear, determination of user status will be resolved by the 2020 Conference Committee.

Oracle Employee Presenters

Oracle employees interested in speaking at COLLABORATE will not submit via the Call for Presentations. Please submit your session to your Oracle Product Lead and inform them you would like to present at COLLABORATE 20.

Please email OATUG speaker programs if you are unclear on who your product lead is.


Vendor Awareness Sessions

Reach a targeted audience of customers by sponsoring a Vendor Awareness Session in a meeting room near the education sessions. Deliver a 60-minute showcase of why your product or service is the best in the marketplace. A lead retrieval unit captures attendance details for post-event marketing efforts.

Please email OATUG Speaker Programs for information.

What Past Attendees Had to Say

I never thought I could be the speaker of a session, and COLLABORATE allowed to me do that.